Frequent issues Fixes that work LuwaSuite tip Keep everything in one place with reminders and exportable audit packs so you’re ready at any time. Check our Resources page. You can also Book a Demo here. FAQQ: Where do we start if we’re behind?A: Triage the high-risk areas: expiries, attendance/pay alignment, and changes. Tackle those first, […]
Your audit pack structure Steps LuwaSuite tip Click Export audit pack to generate an indexed archive with current documents and reports. You can download the audit pack HERE.FAQ Q: Should we include emails?A: Prefer documents and formal notes. Summarise decisions rather than dumping entire threads.
The hidden cost of add-ons What to look for LuwaSuite angle (brief) Flat pricing tiers, all features included, one login. Often a lower total cost than separate tools. Internal links: /pricing, /customers, /complianceFAQ Q: Are add-ons ever worth it?A: Sometimes, but factor the true total cost and complexity.Q: How do I trial safely?A: Use real […]
The principles that matter Build a retention schedule LuwaSuite tip Control access by role, log views/changes, and export data cleanly if an employee requests it. FAQQ: Can employees ask for all their data?A: Yes—follow your SAR process and timelines.Q: How do we delete safely?A: Use a documented deletion workflow and verify backups policy.
The onboarding flow Keep the trail intact LuwaSuite tip Use the Recruitment pipeline; convert the candidate to employee; run an onboarding checklist with policy read receipts and secure file storage. Internal links: /features/recruitment, /featuresFAQ Q: Can we reuse checklists?A: Yes—save templates and tweak per role.Q: How do we prove policy awareness?A: Use digital acknowledgements with […]
The simple system What to include LuwaSuite tip Add expiries to the employee profile; assign tasks; mark complete only when the new document is uploaded and checked. Internal links: /features, /complianceFAQ Q: Should we remind employees directly?A: Yes—send polite reminders and give a clear upload path.Q: Who should own the task?A: HR or the line […]
Why attendance matters Your salary, hours and attendance should tell one coherent story. Auditors spot trouble when paid hours don’t match timesheets or rotas. What “good” looks like Set standards LuwaSuite tip Use biometric clock-in/out, rota planning, and leave in the same place as HR records; generate attendance summaries that match payroll export. Internal links: […]
The point of recruitment logs They show your decision-making was fair, consistent and documented. Keep the trail even if you didn’t advertise widely (check current rules for your visa route). The minimum trail Duration & access Make it practical LuwaSuite tip Use the Recruitment & ATS module to maintain adverts, stages, notes and offers; convert […]
Why this matters When a Home Office officer asks for a file, speed and completeness count. A tidy, consistent structure saves time and removes anxiety. What to include in every file Template you can copy /Employee_Name /01_ID /02_Role_Contract /03_Recruitment /04_Pay /05_Attendance_Leave /06_Changes /07_Training_Policies /08_OrgChart Make quality non-negotiable Periodic housekeeping LuwaSuite tip Store everything in the […]
Introduction If you hold (or are applying for) a UK sponsor licence, the most useful habit you can build is consistent record-keeping. This guide explains what to keep, where to store it, and how to stay audit-ready without drowning in spreadsheets. The core record set (what inspectors expect) How long to keep things Build a […]